Unity Finance is a global payment aggregator that helps businesses around the world accept online payments through cards, e-wallets, and local payment methods.
We’re looking for an Office Manager who will create a comfortable, well-organized workplace and support the day-to-day operations of our Warsaw office.
📍 Location: On-site, Warsaw (city center)
If you’re passionate about organization, enjoy creating a positive office environment, and love keeping everything running smoothly, we’d love to hear from you.
What you’ll do
Office Operations — Manage office supplies, groceries, stationery, company merchandise, and other day-to-day office needs. — Monitor inventory levels and ensure the office is always fully stocked. — Coordinate cleaning, security, and other office service providers to maintain a comfortable and efficient workspace.
Vendor & Procurement Management — Source new suppliers, request and compare commercial offers, negotiate terms, and build long-term partnerships. — Place orders, coordinate deliveries, track payments, and maintain effective communication with vendors.
Administrative & Financial Support — Maintain office expenses and administrative budgets in the CRM system. — Monitor spending and ensure timely financial reporting. — Support management with administrative requests, meeting coordination, and meeting room bookings.
Employee Experience & Office Culture — Organize office celebrations, team buildings, and internal events from planning to execution. — Coordinate birthday celebrations, gifts, flowers, and other employee recognition activities. — Help create a welcoming office atmosphere, including seasonal decorations and holiday preparations.
Process Improvement & Collaboration — Identify opportunities to improve administrative workflows and office efficiency. — Build effective relationships with internal teams and ensure smooth cross-functional collaboration.
What we’re looking for
Polish proficiency at B1 level or higher.
Confident user of Google Workspace and Microsoft Office (Excel, Word, PowerPoint).
Experience with Google Calendar for meeting scheduling and room management.
Experience working with Jira or other task management tools.
Experience using Slack or similar communication platforms.
Experience working with CRM systems.
Ability to manage and optimize administrative budgets.
Experience organizing corporate events and office activities.
Strong vendor management and negotiation skills.
Excellent organizational skills, attention to detail, and a proactive approach.
Ability to prioritize tasks, work in a fast-paced environment, and solve problems effectively.
What We Offer:
Competitive salary to fuel your journey.
Rest Bonus: 24 days of paid vacation.
Support Shield: Partial tax + ZUS coverage.
Energy Refill: Corporate meal compensation.
Team Loot: Corporate events + exclusive merch.
Squad Goal: Join our corporate basketball team.
Bonding Boost: Team-building adventures.
HQ Upgrade: Modern office.
🎯 Benefits café (to choose): — English course compensation. — Sports activity support. — Training budget. — Medical insurance coverage.
🚀 Work with international markets and real career growth!
