We’re looking for a strong administrative leader and Business Assistant to Deputy CEO who takes full ownership of organizational, administrative, and personal tasks. We’re looking for someone with a “task solved” mindset". Someone who doesn’t stop at the first obstacle, takes initiative, finds solutions, and makes sure things actually get done.
🎯 Your main goal
Take full ownership of the administrative, organizational, and day-to-day operational needs of the Deputy CEO and the office, allowing the Deputy CEO to stay focused on strategic priorities rather than operational details.
What you’ll be responsible for
Office & locations — managing office selection, relocations, procurement, and setup. Your result: offices operate smoothly and relocations happen without disruption.
Administrative team management — leading Office Managers, cleaning and other support staff. Your result: a clean, fully equipped, comfortable office and a well-organized administrative team.
Budget & reporting — overseeing administrative payments and expenses. Your result: accurate and transparent monthly reporting for the Deputy CEO with full control over spending.
Travel & conferences — managing flights, hotels, transfers, schedules, and logistics. Your result: the executive and team get where they need to be, on time and without unnecessary complications.
Personal Assistance — handling personal and business-related requests from the Deputy CEO, including tasks of varying complexity.
What we’re looking for
2+ years of experience as a Business Assistant, Executive Assistant, Head of Administration, Operations Manager, or in a similar role.
Team management experience — you have managed junior administrative or support staff, such as Office Managers, cleaning teams, or service providers.
Strong organizational and financial skills — confident with budgeting, expense management, financial reporting, and working with numbers.
Strong ownership and results orientation — you don’t stop at “they didn’t respond” or “they said no.” You look for alternatives, find other vendors, identify decision-makers, and keep pushing until the task is solved.
Proactive approach — when a problem arises, you don’t come to the executive asking “What should I do?” You come with a solution, options, and a clear recommendation.
High level of responsibility and attention to detail — you keep track of multiple priorities and make sure nothing falls through the cracks.
Ability to work independently in a fast-paced environment where priorities can change quickly.
What we offer
24 days of paid annual leave.
Unlimited sick days.
Corporate meal allowance.
Parking reimbursement.
Full support with Ukrainian private entrepreneur (PE) administration, including tax payments.
Corporate events, team buildings, and branded merchandise.
Social benefits package.
Team-building adventures.
Modern office.
Benefits Cafe: — English language course reimbursement. — Sports and fitness reimbursement. — Professional education and conference reimbursement. — Premium medical insurance.
Work with international markets and real career growth 🙌
