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Personal Assistant CV Template

A personal assistant is the right hand with the keys to the calendar, the inbox, the flights, and the contracts. This template helps you replace vague claims of 'multitasking' with concrete scope: who you supported, how big their team was, and what you actually owned. Works from assistant to Chief of Staff level.

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What recruiters look for

Top signals on a Personal Assistant CV

  • Seniority of the executive you supported: C-level, VP, founder
  • English at B2 to C1, often a hard requirement at the top
  • Specific tools: Google Workspace, Notion, Slack, Calendly
  • International travel coordination
  • Comfort with NDAs and confidential information
  • Ability to gatekeep without dropping signal
  • Tenure stability, 2+ years per role signals trust
Key skills

Skills to feature on a Personal Assistant CV

Hard skills
Google Workspace (Calendar, Gmail, Docs, Drive)Notion and ConfluenceSlack and Zoom adminCalendly or Reclaim for schedulingTravel tools (Booking, Expedia, Kiwi)Document handling and contract editsExpense management (Pleo, Brex, Expensify)Advanced MS Office (Word, Excel, PowerPoint)Business English at B2 to C1Light CRM work (HubSpot, Salesforce)Meeting prep: agenda, notes, follow-upTeam pulse surveys and feedback
Soft skills
Gatekeeping without frictionDiscretion and confidentialityProactive ownershipStress resilienceEmotional intelligencePrecision in detail
Sample bullets

Ready-to-use lines for your CV

Copy these as starting points and swap in your own numbers.

  1. 01Owned the CEO's calendar at a 200-person tech company, coordinating 25-30 meetings per week across 4 time zones.
  2. 02Booked 12 international trips in a year, including 3 transatlantic itineraries, with zero missed visas or connections.
  3. 03Rebuilt the executive inbox triage system, cutting daily email handling from 2 hours to 35 minutes.
  4. 04Prepared materials for 40+ board meetings in 12 months: agendas, financial updates, and pre-read decks.
  5. 05Coordinated an 80-person office relocation in 6 weeks on a $120K budget with no downtime.
  6. 06Rolled out Notion as the C-suite single source of truth, reducing repeat questions to the CEO by 60%.
  7. 07Ran confidential search support for 4 C-level hires; maintained full silence until public announcement.
  8. 08Handled 80 internal requests per day on average, from PTO to expenses, with a 30-minute response SLA.
  9. 09Saved roughly $18K in annual travel spend by switching corporate travel partners and joining a lounge program.
Salary ranges

What Personal Assistant earn

2024-2025 estimates. Wide ranges by experience and seniority.

Market
Junior
Mid
Senior
Ukraine
18,000-28,000 UAH/mo
30,000-55,000 UAH/mo
60,000-110,000 UAH/mo
EU
2,500-3,500 EUR/mo
3,800-6,000 EUR/mo
6,500-10,000 EUR/mo
USA
$45,000-60,000 USD/yr
$65,000-95,000 USD/yr
$100,000-160,000 USD/yr
Interview prep

5 questions Personal Assistant candidates hear

  1. Q1How do you prioritize when the CEO, an investor, and the HR director all message you at once?
  2. Q2Tell me about a time you protected your exec from a toxic request or meeting. How did you handle it?
  3. Q3What do you do when your exec asks you to do something outside your authority?
  4. Q4How do you structure your day when your exec lives across multiple time zones?
  5. Q5Walk me through your prep for the hardest trip or event you've ever owned.
FAQ

Common questions about this CV

Can I become a personal assistant without strong English?

For local companies on the Ukrainian market, basic English is enough. For international C-level or Chief of Staff roles, B2 to C1 is non-negotiable, since most calls and inbox triage happen in English.

How do I show discretion on a CV?

Not by listing 'discretion' as a skill. Use phrasing like 'coordinated confidential negotiations,' 'worked under NDA,' or 'prepared board materials.' That's the signal recruiters read as maturity.

Should I name my exec or company if I signed an NDA?

Name the seniority and the industry instead: 'CEO of a 150-person fintech startup,' no proper noun. The recruiter still gets the scope, and you stay on the safe side of the agreement.

What's the difference between personal assistant and office manager?

A personal assistant supports one executive's priorities: calendar, inbox, calls, travel. An office manager supports the whole office: lease, supplies, vendors. At senior levels these blur, but the focus is different.

What if I'm transitioning from reception or secretarial work?

Surface anything you did proactively: schedule optimization, meeting prep, light CRM, document translation. That's already personal assistant work at a smaller scale. Frame bullets around initiative and outcomes, not duties.

Related templates

Other roles you might be hiring for or applying to

TemplateOffice ManagerTemplateChief of StaffTemplateRecords ClerkTemplateProcurement Manager
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