Location: Ukraine (remote) Languages: Fluent Ukrainian and English
We are looking for a People Operations Specialist to support HR and business operations across our distributed team. This role combines people administration, equipment logistics, reporting, and coordination of internal processes.
What you’ll do
People Operations & Administration
Coordinate onboarding and offboarding, maintain employee records, and keep HR systems up to date.
Manage employee-related documentation, track outstanding requests, and support HR processes as needed.
Administer employee benefits and coordinate internal People initiatives.
Equipment, Logistics & Inventory
Coordinate equipment shipments, returns, repairs, and replacements.
Maintain equipment inventory records and conduct periodic inventory checks.
Organize corporate gifts, welcome packages, and deliveries, including communication with vendors and logistics providers.
Timesheets & Reporting
Collect contractor hours weekly, follow up on missing timesheets, and maintain accurate records.
Prepare regular HR and operational reports, including documentation and equipment status.
Grants, Certifications & Partnerships
Support applications for grants, company certifications, and technology partner programs.
Collect required documentation, coordinate with internal teams, and track application deadlines, statuses, and renewals.
Process Improvement
Identify opportunities to simplify and automate recurring People Operations and administrative workflows.
Maintain internal process documentation and support cross-functional operational projects.
What we’re looking for
3+ year of experience in People Operations, HR Administration, Operations Coordination, or a similar role.
Based in Ukraine, with the ability to coordinate local equipment logistics and vendors.
Fluent Ukrainian and English, written and spoken.
Confident user of Google Sheets / Excel and internal business systems.
Strong organizational skills, attention to detail, and ability to manage multiple deadlines.
Ability to work independently, follow up on outstanding tasks, and coordinate with different teams.
Proactive approach to problem-solving and process improvement.
Interest in AI tools and workflow automation.
Experience with grants, certifications, or technology partnership programs is a plus.
What we offer
Fully remote work within Ukraine.
Collaboration with an international technology team.
Opportunities to improve and automate internal processes.
Supportive team and open communication.
Competitive compensation based on experience.
