Office & Operations Manager

CORE Team

Що робити

Operational support for the Ukrainian team: act as the main coordination point for administrative and operational matters across Sales, Clinical, Marketing, and Management — from initial request through to full completion.
Coordination with the team and external partners: ensure effective coordination between the Ukrainian team, the company’s headquarters in Denmark, and external specialists, including accountants, lawyers, banks, customs brokers, carriers, and suppliers.
Financial administration: manage invoices, receipts, expenses, payments, reimbursements, and contractor payments; calculate payroll for employees on fixed salaries; maintain basic financial records and prepare data for Danish accountants.
Contracts and documentation: coordinate the preparation and execution of contracts with clients, clinics, suppliers, contractors, and partners; monitor documentation, signatures, and current contract statuses.
Orders and logistics: manage customer orders from confirmation through delivery and payment; coordinate shipments, imports/exports, customs clearance, courier services, returns, and warranty shipments; prepare the required supporting documentation.

Experience in operations / administration, finance administration, contract administration, logistics or procurement
Hands-on experience with financial documentation and payments
Experience with contracts and document flow
Experience coordinating accountants, lawyers, banks and suppliers
Understanding of Ukrainian business documentation and administrative processes

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