Executive Assistant to COO
We are seeking a detail-oriented and results-driven Executive Assistant to work closely with our Chief Operating Officer (COO) and support the effective execution of company-wide priorities.
This position goes beyond traditional administrative assistance. You will help transform strategic decisions into structured action plans, coordinate execution across teams, and maintain a clear overview of key operational activities. Your role will be to ensure that important tasks move forward, potential issues are identified early, and the COO has the information needed to make timely decisions.
What You'll Be Responsible For:
Executive Coordination & Time Management
Oversee the COO's schedule, organize meetings, and ensure their time is aligned with the company's most important priorities.
Prepare meeting agendas and relevant materials, capture key decisions, and maintain ownership of follow-up activities.
Coordinate communication and scheduling between the COO, internal teams, and external stakeholders.
Operational Follow-up & Task Management
Convert management requests and decisions into structured tasks with clearly defined responsibilities, priorities, deadlines, and expected outcomes.
Create and maintain tasks in project management systems such as Jira, ensuring that assignments are clear and actionable.
Monitor task progress and establish a consistent follow-up process to keep initiatives moving.
Identify delays, missing information, unclear responsibilities, and other execution gaps, proactively addressing them with relevant stakeholders.
Escalate unresolved issues when they require management attention.
Operational Visibility & Reporting
Review internal communication channels and project management boards to maintain awareness of ongoing activities and potential risks.
Identify early warning signs that could affect delivery timelines, customer relationships, financial performance, partnerships, or compliance.
Prepare concise daily updates for the COO, covering completed work, current priorities, outstanding actions, blockers, and decisions requiring attention.
Conduct regular operational reviews, identifying recurring inefficiencies and proposing improvements to existing workflows.
Ensure that incoming requests and information are properly structured, validated, and presented to the COO in a clear and concise format.
Administrative & Business Support
Organize business trips, manage travel logistics, and assist with expense documentation.
Handle routine correspondence and communication on behalf of the COO.
Manage incoming requests and help prioritize access to the COO based on urgency and business relevance.
Provide additional administrative and organizational support as required.
What We're Looking For:
Previous experience as an Executive Assistant, Operations Assistant, Project Coordinator, or in a similar position supporting senior management.
Experience working in a technology company, fintech, or another fast-paced business environment will be an advantage.
Excellent organizational skills and the ability to manage multiple priorities simultaneously.
Strong analytical thinking and the ability to recognize operational risks, dependencies, and potential bottlenecks.
Practical experience with task and project management platforms, preferably Jira.
Ability to communicate effectively with different stakeholders, independently clarify requirements, and turn incomplete requests into well-defined tasks.
Proactive mindset: you don't simply wait for updates but actively ensure that commitments are fulfilled.
High level of integrity and discretion when dealing with sensitive business information.
Flexibility and resilience when priorities or business needs change.
Good command of written and spoken English.
What We Offer:
Competitive compensation package.
Private health insurance and additional wellness benefits.
Dedicated budget for professional development, ed
