About PeopleForce:
PeopleForce is an international HR Tech company building an all-in-one HR platform that helps businesses automate people processes, improve employee experience, and create high-performing teams. Today, our team works across multiple countries, while our product supports hundreds of companies worldwide.
As we continue to grow, we’re looking for a People & Operations Coordinator who will help keep our internal operations running smoothly and become a trusted partner to both our HR Manager and Office Manager.
About the role:
This role is focused on operational coordination, administration, and internal process support. You will take ownership of many day-to-day operational and administrative tasks, helping our HR Manager focus on strategic people initiatives while ensuring internal processes, onboarding activities, equipment logistics, and company operations run efficiently. This is a full-time position for someone who enjoys bringing structure to chaos, staying on top of details, and coordinating multiple moving pieces at once.
What you’ll do:
Operations & Administrative Support
Support the HR Manager with day-to-day operational and administrative tasks.
Coordinate internal requests and follow up on action items across different teams.
Maintain internal trackers, documentation, and process-related records.
Help improve and streamline internal workflows and operational processes.
Help maintain and organize Slack, Google Workspace, shared drives, and internal resources.
Ensure documentation and information are structured and easy to access.
Support implementation of new tools, automations, and operational improvements.
Onboarding & Employee Support
Coordinate onboarding activities for new employees.
Support employees with routine operational requests and questions.
Equipment & Vendor Management
Coordinate equipment purchases and deliveries for employees in different countries.
Communicate with international vendors and suppliers in English.
Track equipment inventory, shipments, returns, and handovers.
Research vendors, compare offers, and support purchasing decisions.
Events & Internal Initiatives
Assist with planning and coordinating online and offline company events.
Organize employee gifts, celebrations, and recognition initiatives.
Support internal engagement activities and team events.
What we’re looking for:
1,5+ years of experience in Operations, Administration, Office Management, Executive Support, or similar roles within an IT or tech company.
Intermediate English (B1) or higher, both written and spoken.
Strong organizational skills and ability to manage multiple priorities simultaneously.
Experience working with Google Workspace, Slack, and modern collaboration tools.
Excellent attention to detail and follow-through.
Proactive mindset and willingness to take ownership of tasks.
Based in Kyiv and available to occasionally work from the office or attend in-person activities when needed.
Nice to have:
Experience with PeopleForce or other HRM systems.
Experience coordinating international equipment logistics.
Experience organizing company events and employee initiatives.
Familiarity with AI tools and automation solutions.
What we offer:
Fully remote work with flexible schedule.
Work with a young, modern team of professionals in a fast-growing B2B SaaS HR tech product company with ambitious goals.
Learning and development: as we like our business growing fast, there’s absolute support to invest in our team members’ self-development.
Medical insurance and corporate benefits after 3 months.
Modern equipment, MacBook, set up your home office and be productive.
Paid 20 days of annual leave and 10 days of sick leave.
Opportunities for skill development and career advancement.
If you’re someone who enjoys creating structure, coordinating processes, and helping teams operate more effectively, we’d love to hear from you.
