We’re looking for a detail-obsessed Operations Specialist to support our electronics sourcing and international logistics business, alongside our R&D and IT product development projects. This is a junior-to-mid role built around well-defined, recurring operational tasks where accuracy and speed valued the most — a single document mistake can mean weeks of customs delays and significant cost overruns.
What you’ll do
Draft commercial, marketing, and legal documents — mostly from templates, or from scratch with AI assistance (invoices, contracts, shipping paperwork, etc.)
Coordinate international freight: book shipments, track movement, handle docs with carriers and customs brokers
Source suppliers, request quotes, negotiate terms, and look for cost-optimization opportunities
Run calculations and lightweight analytical work to support sourcing and logistics decisions
Maintain operational reports and trackers in Excel / Google Sheets
Pick up the unconventional tasks that come with a portfolio spanning trading, R&D, and product development
You’re a fit if you have
1-3 years in operations, procurement, logistics, supply chain, or a similar back-office role
Obsessive attention to detail — you double-check before you send, and then check again
Strong Excel / Google Sheets skills (formulas, lookups, pivots)
Upper-intermediate English (B2+) — comfortable reading contracts and writing professional emails
Genuine fluency with AI tools (ChatGPT, Claude, etc.) for drafting and routine work — a real plus, not a buzzword
A bias toward organizing chaos and tightening recurring processes
Based in Kyiv, Ukrainian citizen, personally aligned with Ukraine’s position
Nice to have
Familiarity with INCOTERMS, customs documentation, or international shipping
Background in procurement of electronics or hardware
What we offer
USD compensation depending on experience
Direct mentorship from an experienced founder with a track record of building businesses
A fast-paced, data-driven environment that will stretch you professionally
Work schedule flexibility — we value results, not just 9-to-5 attempts to achieve them
