Neros is a defense technology company developing high-performance unmanned systems tested in real combat conditions and iterated at startup speed. Our team in Ukraine is growing quickly, and many of our local processes and operations are being built from the ground up.
What you will be doing
As an Administration & Procurement Specialist, you will help ensure that our Ukraine team has everything it needs to operate effectively, from components and equipment to a well-functioning office.
This is a highly hands-on role for someone who enjoys keeping things organized, working with suppliers, coordinating multiple requests, and making sure things happen on time.
Manage day-to-day procurement requests, from sourcing suppliers and collecting quotations to placing orders and tracking deliveries
Compare supplier offers and support purchasing decisions based on cost, quality, availability, and delivery timelines
Build and maintain strong working relationships with local suppliers and service providers
Maintain clear and accurate procurement records and documentation
Receive and track components, equipment, and other purchased items
Maintain inventory records and support regular inventory counts and stock monitoring
Coordinate local deliveries, couriers, and other logistics needs
Support international shipments and coordinate with logistics providers and relevant internal teams
Coordinate day-to-day office operations, supplies, equipment, maintenance, and workplace needs
Support workplace setup for new team members
Coordinate business travel and accommodation for employees and visitors
Support other logistical and administrative needs of the Ukraine team
Build and maintain simple, clear processes and SOPs within your area of responsibility
You should have the following
2–4+ years of experience in procurement, administration, logistics, operations, or a similar role
Hands-on experience working with suppliers, sourcing products or services, and managing purchases
Experience maintaining procurement, inventory, or other operational records
Strong organizational skills and the ability to manage multiple requests and priorities simultaneously
High attention to detail, particularly when working with orders, documentation, deliveries, and deadlines
Strong Excel or Google Sheets skills
High ownership mindset, you follow tasks through from request to completion
Comfortable working independently and solving day-to-day operational problems
English at approximately B1+ level for communication with international colleagues
Willingness to work in a hands-on, fast-moving environment where priorities can change quickly
Nice to Have
Experience with international logistics, shipments, or imports
Experience in hardware, electronics, manufacturing, defense tech, or another product-based environment
Experience building procurement, inventory, or administrative processes from scratch
Experience supporting a growing office or operational team
