Unity Finance is a global payment aggregator that helps businesses around the world accept online payments through cards, e-wallets, and local payment methods.
We are looking for an Office Manager who will help create a comfortable office environment and support the daily operations of our team.
📍 Location: On-site in Warsaw (city center)
If you enjoy organization, keeping things running smoothly, and creating a positive workplace atmosphere — we would be happy to meet you.
Your key responsibilities:
Office supplies management: ordering and monitoring office supplies including groceries, cleaning products, stationery, first aid kits, water, coffee, tea, and company merchandise, as well as regularly checking stock availability and organizing its distribution.
Office environment management: organizing and decorating the office space and preparing it for holidays and internal events to maintain a comfortable and welcoming atmosphere.
Office services coordination: supervising cleaning services and security, sourcing and selecting new vendors when necessary, building long-term relationships with suppliers, and ensuring high-quality service delivery.
Procurement & vendor management: collecting commercial offers, comparing pricing, placing orders, coordinating deliveries, monitoring payments, and maintaining effective cooperation with vendors.
Financial tracking: maintaining expense records in the CRM system, managing the administrative budget, monitoring office expenses, and ensuring timely financial reporting.
Internal events support: independently organizing team buildings, office celebrations, and internal events, including vendor coordination, catering, venue booking, logistics, decorations, and end-to-end execution.
Employee celebrations: coordinating birthday recognitions, arranging flowers and gifts, and organizing team congratulations.
Administrative support for management: assisting leadership with organizational and administrative requests, ensuring timely completion of administrative tasks, coordinating meetings, and managing meeting room bookings.
Process improvement: identifying opportunities to improve administrative processes and implementing initiatives that increase office efficiency.
Collaboration: building effective working relationships with internal stakeholders and supporting smooth cross-functional cooperation.
Our ideal candidate:
Polish language proficiency at B1 level or higher.
Confident user of Google Workspace (experience with Microsoft Office (Excel, Word, PowerPoint), Google Calendar (meeting scheduling and meeting room management).
Experience working with Jira or other task management systems.
Experience using communication platforms such as Slack.
Experience working with CRM systems.
Ability to plan, manage, and optimize administrative budgets.
Experience organizing corporate events and office activities.
Strong vendor negotiation and supplier management skills.
Stress resilience and the ability to quickly find solutions in different situations.
Ability to work effectively in a multitasking environment.
Strong organizational skills, attention to detail, high level of responsibility, and excellent self-management.
What We Offer:
Competitive salary to fuel your journey.
Rest Bonus: 24 days of paid vacation.
Support Shield: Partial tax + ZUS coverage.
Energy Refill: Corporate meal compensation.
Team Loot: Corporate events + exclusive merch.
Squad Goal: Join our corporate basketball team.
Bonding Boost: Team-building adventures.
HQ Upgrade: Modern office.
🎯 Benefits café (to choose): — English course compensation. — Sports activity support. — Training budget. — Medical insurance coverage.
🚀 Work with international markets and real career growth!
